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Type your tasks once, every view fills itself in

Project Manager Spreadsheet

A project management spreadsheet and task tracker for Excel and Google Sheets. Type your projects and tasks once, and the Dashboard, Kanban board, Gantt chart, Priority Matrix, weekly plan and monthly calendar fill in by themselves.

SpreadsheetExcel + Google Sheets10 linked tabsInstant download

$10.99 one time, buy direct

Buy direct · $10.99

Instant download: the spreadsheet (.xlsx) and the free 8-page How-To Quick Start Guide (PDF), right after you pay.

Buy on Etsy · $12.99

35% off on Etsy: code SAVE35

Pay once, no subscription
No macros, no add-ons
Room for 1,000 tasks and 30 projects
Free 8-page how-to PDF guide included

What's in the Project Manager Spreadsheet

Dashboard

Open tasks, done, overdue, due in the next 7 days, % complete and hours left, plus workload per person, project progress and the next 8 tasks due.

Projects + Tasks

Up to 30 projects and room for 1,000 tasks, with owner, priority, status, start and due dates, estimated hours and notes.

Kanban board

Every task as a card in To Do, In Progress, Waiting or Done, with a priority color edge. Change a status and the card moves.

Gantt chart

Every task as a bar on a 12-week timeline, colored by status, with late tasks in red and today highlighted.

Priority Matrix

Open tasks sorted into Do first, Schedule, Delegate and Drop from Urgent and Important.

Repeating tasks

Up to 30, from every day to every year, with the next due date worked out for you.

This Week + Calendar

Each day's tasks for any week you pick, and the month at a glance with every task on its due date.

Up to 15 people

Add your team on Start Here and pick the day your week starts, Monday or Sunday.

How it works: 3 steps

Type your team and projects
Your team on Start Here, then your projects: up to 15 people and 30 projects.
Add your tasks
Change a status on the Tasks tab and the card moves on the Kanban board.
Everything else updates
The Dashboard, Gantt chart, Priority Matrix, This Week and Calendar fill in by themselves.

Watch the how-to

The 2-minute how-to video, start to finish.

Plus the free 8-page how-to PDF guide comes with your purchase.

Built to catch mistakes

A Check column on every task row says OK, or tells you what to fix: a missing task name, a missing status, a date typed as words, a due date before the start date, or a project or owner name that isn't on your lists.

The Tasks tab and the Dashboard show how many rows need a look
You only type in the cream cells
In Excel and LibreOffice the formulas are locked so they can't be typed over by accident
Pick All projects or one project on the Dashboard

What you get, how you get it and what you need

What you get

The Project Manager + Task Tracker spreadsheet (.xlsx) with 10 linked tabs
The free 8-page How-To Quick Start Guide (PDF) with real screenshots: your team, projects, tasks, repeating tasks and every view
A one-time purchase, no subscription

How you get it

Buy direct: right after you pay, you land on your download page with the spreadsheet and the guide.
On Etsy: open Purchases in a web browser and click Download Files. The Etsy phone app can't download files.
Open it in Excel, or upload it to Google Drive and open it with Google Sheets. The guide shows each step.

What you need

Microsoft Excel (Windows or Mac), Google Sheets or LibreOffice
No macros, no add-ons, no subscription.

Good to know

The views show the first 15 cards per Kanban lane, 50 tasks on the Gantt, 12 per Priority Matrix box, 12 per day on This Week and 4 per day on the Calendar, and tell you when there are more.
The Gantt chart is a 12-week timeline.
For your own personal or business use.
It's a digital download. Nothing is shipped.

Reviews

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Questions

Does it work in Google Sheets?

Yes. It works in Microsoft Excel (Windows or Mac), Google Sheets and LibreOffice. No macros, no add-ons, no subscription.

How much can it hold?

Room for 1,000 tasks, up to 30 projects, up to 30 repeating tasks and up to 15 people.

Does the Kanban board update by itself?

Yes. Change a status on the Tasks tab and the card moves. Pick a project and a person to focus.

Can I set repeating tasks?

Yes. Every day, weekdays, every week, every 2 weeks, every month, every 3 months or every year, with the next due date worked out for you.

Who is it for?

Small businesses, freelancers, teams and busy people who want one simple place to plan the work and see what's next.

What if I type something wrong?

The Check column on every task row says OK, or tells you what to fix, and the Tasks tab and the Dashboard show how many rows need a look.

How do I get it after I buy?

Buy direct and you land on your download page right after you pay, with the spreadsheet and the free how-to PDF guide. On Etsy, open Purchases in a web browser and click Download Files.

Can I see it before I buy?

Yes. Watch the 2-minute how-to video on this page to see how it works.