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Budget, guest list, seating and checklist in one file

Wedding Planner Spreadsheet

Plan your whole wedding in one file that does the math for you: the budget, the guest list, RSVPs, who sits where, what everyone is eating and which vendor still needs a deposit.

SpreadsheetExcel + Google Sheets20 tabsInstant download

$12.99 one time, buy direct

Buy direct · $12.99

Instant download: the spreadsheet (.xlsx) and the free 11-page how-to PDF guide, right after you pay.

Buy on Etsy · $14.99

35% off on Etsy: code SAVE35

Pay once, no subscription
Formulas locked, your cells open
Works in Excel, Google Sheets and LibreOffice Calc
Free 11-page how-to PDF guide included

What's in the Wedding Planner Spreadsheet

A budget that shows what you owe

Five columns: estimated, quoted, deposit paid, balance still owed and the date that balance is due, with a per-category roll-up.

Payment calendar

What you owe in each of the next twelve months, built straight from your due dates. It reconciles to the penny.

Guest list + RSVPs

250 guests with address, side, RSVP, meal, plus one, dietary note and table. A plus one gets their own meal choice.

Seating chart with meal counts

30 tables with capacity checks and meal counts per table for your caterer. It flags any table over its seat count.

101 tasks that date themselves

Type your wedding date once and the checklist tasks get real due dates. They go overdue or due in 30 days on their own.

Vendors + quote comparison

40 vendors with contacts, and three quotes side by side with the spread and what you would save.

Day-of timeline + delegation

Type a start time and a length and it works out the end. Task Delegation shows who owns what, who is done and who is overdue.

Every extra, planned too

Registry, music with a do-not-play list, photo shot list, rehearsal dinner, bridal shower, bachelorette, honeymoon and gift and thank-you tracking.

How it works

Type your date and budget
Fill in your wedding date and your total budget on Start Here.
Add budget lines and quotes
Add your budget lines and what each vendor quoted. The payment calendar builds itself.
Seat your guests
Log RSVPs as they come back, then drop each guest onto a table. The meals count themselves.

Watch the how-to

The step-by-step video tutorial, start to finish.

Plus the free 11-page how-to PDF guide comes with your purchase.

The number your caterer asks for

Guests flow from invited, to RSVP, to meal choice, to a table. It works out the meal counts per table and overall, and keeps a running total of accepted but not seated: the guests who said yes and still have nowhere to sit.

Move the wedding date and all 101 tasks move with it. Nothing retyped.
Your Dashboard pulls it all together: days to go, money, RSVPs, seating and tasks
Every calculated cell is protected, so you can't break the arithmetic by accident
Every cell you're meant to type in is open and colored ivory

What you get, how you get it and what you need

What you get

One .xlsx workbook with 20 tabs
The free 11-page how-to PDF guide: setup, the color legend, every tab, the Dashboard and troubleshooting
A one-time purchase, no subscription

How you get it

Buy direct: right after you pay, you land on your download page with the spreadsheet and the guide.
On Etsy: open Purchases in a web browser and click Download Files. The Etsy phone app can't download files.
Open it in Excel, or upload it to Google Drive and open it with Google Sheets. The guide shows each step.

What you need

Microsoft Excel (Windows or Mac), Google Sheets in a browser, or LibreOffice Calc
On a Mac, use Excel for Mac or Google Sheets in your browser

Good to know

It's a spreadsheet, not an app. It doesn't send invitations or collect RSVPs online: you enter them as they arrive.
Each tab has a set number of rows: 250 guests, 30 tables, 60 budget lines, 40 vendors and 120 tasks. A row typed below the last row isn't counted.
Google Sheets doesn't carry sheet protection across on import, so in Sheets the formulas are editable.
It's built and tested for Excel, Google Sheets and LibreOffice, not Apple Numbers.
It's a digital download. Nothing is shipped.

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Questions

Does it work in Google Sheets?

Yes. Upload it to Google Drive and open it with Google Sheets. It's built and tested for Excel, Google Sheets and LibreOffice.

Can my partner edit it too?

Yes. Open it in Google Sheets and use Share to invite them.

Does it work in Apple Numbers?

It's built and tested for Excel, Google Sheets and LibreOffice. On a Mac, use Excel for Mac or Google Sheets in your browser.

Can I add more rows?

Each tab has a set number of rows: 250 guests, 30 tables, 60 budget lines, 40 vendors and 120 tasks. A row typed below the last row isn't counted.

Does it send invitations or collect RSVPs?

No. It's a spreadsheet, not an app. You enter RSVPs as they arrive.

What happens if our wedding date changes?

Type the new date. All 101 checklist tasks move with it, nothing retyped.

How do I get it after I buy?

Buy direct and you land on your download page right after you pay, with the spreadsheet and the free how-to PDF guide. On Etsy, open Purchases in a web browser and click Download Files.

Can I see it before I buy?

Yes. Watch the how-to video on this page to see it working, step by step.